IHHA 2023

Prestige Conferences takes care of all your Destination Management needs, including accommodation bookings, transportation logistics, airport transfers, and arrangements for VIPs, keynote speakers, and offsite Social Events. We can also set up and manage Accompanying Person Programs, Day Tours, and Pre & Post Conference tours.

Our expertise extends to comprehensive exhibition management, whether integrated into your conference or as a standalone Trade Fair. Services include pre-planning, sales and marketing, booking management, logistics, exhibitor relations, and on-site management.

We recognize the significance of networking and knowledge exchange during social events. Collaborating closely with your Organising Committee, we design memorable social event programs tailored to your conference’s needs and budget.

We offer an automatic, online registration solution, handling the entire process from setting up registration pages to confirming registrations, addressing delegate inquiries, invoicing, payment processing, and follow-up communications.

Effective financial management is pivotal to a successful conference. Prestige Conferences offers comprehensive financial services, including:

• Managing cash flow and expenditures.
• Generating invoices for registration fees, exhibition space, and other income sources.
• Processing payments and tracking outstanding dues.
• Providing financial reports throughout the planning phase and a final Financial Close Out Report post-conference.

Prestige Conferences aids in the development of your conference programme, meticulously considering elements such as plenaries, parallel sessions, session durations, and the number of presentations per session. With extensive experience in crafting and coordinating conference programmes of varying complexity, we manage speakers both in the lead-up to and during the event. This includes liaising with keynote and invited speakers, ensuring their materials meet technical requirements, and handling travel and accommodation arrangements when necessary.

Leveraging specialized conference management software, we provide a complete Abstract Management solution. This streamlined process unfolds online and seamlessly integrates with your conference website. Our services encompass:

• Receiving abstract submissions through an Online Portal.
• Establishing an online Review & Scoring process.
• Empowering the Scientific Committee to evaluate and accept/reject abstracts.
• Managing notifications to authors.

In collaboration with your Organising Committee, Prestige Conferences assumes overall responsibility for every aspect of conference planning, coordination, and administration. This includes drafting and distributing meeting agendas, recording and disseminating minutes, as well as maintaining meticulous records of all conference-related documentation.